By definition, an event venue could be any place your occasion is held. (It doesn’t even need to have walls or a ceiling.) Nevertheless, there are certain kinds of places that are ideal for events.
Read on to discover which is best for your next occasion.
1. Bars, pubs, and clubs
If you are organising a party or live show, there are just a few better-suited venues to hold it in than pubs and nightclubs. That said, you can even get a good deal if you hire them during the day.
You can reserve a private dining area or, even if your event is large enough, book out the whole restaurant.
Many resorts come equipped with restaurants, bars, ballrooms, conference rooms, and other event spaces, making them the perfect selection for several different types of events.
Hotels can handle a range of different events.
4. Conference centres
Though a lot of conventions are held in hotels, purpose-built conference centres are also a favourite choice. Some venues will have all the AV equipment you need and some even often provide catering as well.
5. Business centres
There is a certain amount of overlap between business and conference centres. Typically, business centres are inclined to be more focused on daily activities like meetings and co-working.
6. Community centres
Local governments and organisations (such as churches) have space available for private hire. The places might not necessarily be impressive, but it is likely to get a really good thing.
7. Sports clubs
Neighbourhood sports clubs, like golf, football, and softball, may have an additional room they’re willing to hire out to private events so as to generate additional income for their members.
8. Art galleries
Art galleries are largely empty spaces so there is room for the artwork installations. This also leaves space to host events of all kinds, and you might be able to negotiate a decent price.
9. Academic venues
Like sports clubs, academic associations are eager to make some extra money. You might discover that lots of schools and universities are delighted to rent out part of their premises for personal events.
10. Stately houses
If you’re looking for a fancy venue which is not accessible to everybody, then search for some stately homes to host the next event in. They look fantastic…but also include a price tag.
11. Stadiums and arenas
If you’re organizing a giant concert with thousands of attendees, then stadium events are your best option. However, you will also find that they hire out smaller event spaces for smaller occasions. Flemington Racecourse in Victoria is a beautiful location for events such as the Melbourne Cup.
12. Parks and disciplines
The great outdoors can be used for several different forms of occasions –and there’s plenty of space to host them. Adventure parks could be a great place to organise outdoor team building activities for organisations. Some parks also allow you to rent bungalows and camping spots. Get in contact with the local council to see which parks or fields you can utilize.
Once you’ve settled on the site for your event, it’s time to look at the various pricing structures. Not all places will give you a flat rate for hiring their space. It’s a good idea to set out a budget for your event – you might even want to get some professional help with the finances to ensure you can afford the event you dream of.
Below you will discover some of the most common pricing arrangements.
1. Hire fee
A hire fee is a flat rate that you pay based on how long you want the venue for. You may typically have the ability to hire the venue for a few hours, half a day, or even a complete day.
You may get away with whatever from #10 per hour in cheap venues…all the way around thousands of pounds every day on the more prestigious end of the scale.
Hire fees can be sterile (see #2 below) or add catering and specialized equipment. It is all dependent on your deal with the venue.
2. Dry hire
Dry hire is just like hire fee (see #1 above), except that it has been made explicit that nothing is included but the rented-out space. In many cases, that means there is not even decoration.
It is a fantastic solution if you want to arrange food, drinks, decoration, and specialized gear yourself. But you ought to do the math to find out whether you’re able to actually save money that way.
3. Package per person
Package per individual is a pricing arrangement that does exactly what it says on the tin: you pay a certain amount for every individual that attends.
That usually means the cost is generally inclusive of food and drinks the guests will eat. Package per person costs are normally in the area of 30–100 each guest. Depending on the kind of venue and the type of activity you are trying to organise, this pricing agreement sometimes comes with its own set of fully assisted benefits.
4. Day delegate rate
Hotels and conference centres that focus on business events will provide day delegate rates. All these are pretty much in the same price range as bundle each individual deals (see #3 above).
Day delegate rates differ in the meaning they are often inclusive of AV gear in addition to any extras that the attendees might need such as pens and notepads.